Freedom of Information

Freedom of Information

The existing Freedom of Information Publication Scheme is being replaced by a revised version . At the meeting on 29th September 2008 the Parish Council resolved to adopt the model Freedom of Information Scheme and the Information available from the Parish Council appears below

Information available from Fritwell Parish under the model publication scheme


Information to be published How the information can be obtained Cost
Class1 – Who we are and what we do(Organisational information, structures, locations and contacts) 

This will be current information only


N.B. Councils should already be publishing as much information as possible about how they can be contacted.

(hard copy and/or website)
Who’s who on the Council and its Committees WebsiteHard Copy Free
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)) WebsiteHard Copy Free
Location of main Council office and accessibility details Not Applicable
Staffing structure Not Applicable
Class 2 – What we spend and how we spend it(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) 

Current and previous financial year as a minimum

(hard copy and/or website)
Annual return form and report by auditor Hard Copy
Finalised budget Hard Copy
Precept Hard Copy
Borrowing Approval letter Not Applicable
Financial Standing Orders and Regulations Hard Copy
Grants given and received Hard Copy
List of current contracts awarded and value of contract Not Applicable
Members’ allowances and expenses Not Applicable
Class 3 – What our priorities are and how we are doing(Strategies and plans, performance indicators, audits, inspections and reviews)  (hard copy or website)
Parish Plan (current and previous year as a minimum) Website Hard Copy
Annual Report to Parish or Community Meeting (current and previous year as a minimum) WebsiteHard Copy
Quality status Not Applicable
Local charters drawn up in accordance with DCLG guidelines Not Applicable
Class 4 – How we make decisions(Decision making processes and records of decisions) 

Current and previous council year as a minimum


(hard copy or website)
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) Website
Agendas of meetings (as above) Website
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. Website Hard Copy
Reports presented to council meetings – nb this will exclude information that is properly regarded as private to the meeting. Not Applicable
Responses to consultation papers Hard Copy
Responses to planning applications Hard Copy
Bye-laws Not Applicable
Class 5 – Our policies and procedures(Current written protocols, policies and procedures for delivering our services and responsibilities) 

Current information only


(hard copy or website)
Policies and procedures for the conduct of council business:Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements


Hard Copy

Not Applicable

Not Applicable

Hard Copy

Not Applicable

Policies and procedures for the provision of services and about the employment of staff:Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)


Not Applicable
Information security policy
Records management policies (records retention, destruction and archive)
Data protection policies
Schedule of charges )for the publication of information)
Class 6 – Lists and RegistersCurrently maintained lists and registers only


(hard copy or website; some information may only be available by inspection)
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) Hard Copy
Assets Register Hard Copy
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) Not Applicable
Register of members’ interests Hard Copy
Register of gifts and hospitality Not Applicable
Class 7 – The services we offer(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) 

Current information only


(hard copy or website; some information may only be available by inspection)
Allotments Not Applicable
Burial grounds and closed churchyards Website and Hard copy
Community centres and village halls Village Hall Website
Parks, playing fields and recreational facilities Playing Field Comm. Website
Seating, litter bins, clocks, memorials and lighting
Bus shelters
Markets Not Applicable
Public conveniences Not Applicable
Agency agreements Not Applicable
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) Website and Hard Copy
Additional InformationThis will provide Councils with the opportunity to publish information that is not itemised in the lists above




Contact details:

The Clerk to the Parish Council







This describes how the charges have been arrived at and should be published as part of the guide.



Disbursement cost Photocopying @ 5p per sheet (black & white) Actual cost *
Photocopying @ 10p per sheet (colour) Actual cost
Postage Actual cost of Royal Mail standard 2nd class
Statutory Fee In accordance with the relevant legislation (quote the actual statute)


* the actual cost incurred by the public authority